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Why 80% of BMS Consultants Still Rely on Manual Submittals

October 17, 2025

Building Management System (BMS) projects demand precision, efficiency, and coordination. Yet shockingly, research shows that 80% of BMS consultants still rely on manual submittals — slowing workflows, increasing errors, and impacting project outcomes.

In the age of automation and digital tools, why is this still happening? Let’s break it down.

Habit and Legacy Processes

Many consultants stick to manual submittals because it’s what they’ve always done. Changing processes requires time, training, and investment — and some teams resist altering long-standing workflows.

Lack of Digital Tools Adoption

While digital solutions exist for submittals, not all consultants have access to or training for these tools. This makes manual methods seem more reliable or familiar.

Perceived Cost of Digital Transition

Upgrading to a digital submittal process involves upfront costs. Many firms view this as an unnecessary expense rather than an investment in efficiency and accuracy.

Client and Vendor Expectations

In some projects, clients or vendors still prefer traditional document formats, slowing the shift to digital submittals. This creates a cycle where manual processes persist.

Fear of Data Security Issues

Digital submittals require secure platforms and protocols. Some consultants hesitate due to concerns about cybersecurity and data protection.

The Impact of Manual Submittals on BMS Projects

Slower approval cycles due to physical handling and routing
Higher risk of errors in document review
Increased project costs from delays
Reduced transparency in tracking submittal progress

The Way Forward

The future of BMS consulting lies in digital submittals. They offer:

Faster approvals and reduced delays
Clear audit trails and document control
Easy access to project documentation anywhere
Better collaboration across teams

Switching to digital submittals isn’t just a technical upgrade — it’s a strategic move that saves time, reduces costs, and improves project success rates.

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